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Moving Medicine Forward

Position title
Coordinator, Research Ethics

Reporting to the Manager, Research Support, the Coordinator, Research Ethics is integral to the Office of Research Services operations by serving as the primary liaison between the REB and researchers.

The Coordinator, Research Ethics is responsible for initiating and responding to the REB and the prompt, timely processing of research ethics submissions through all stages of the review and approval process, on behalf of the Office of Research Support.

The Coordinator, Research Ethics facilitates fair and equitable access to resources, identifies and addresses opportunities to improve processes, and supports the development of REB submission capabilities across all DoM’s research teams.

This is a full-time permanent position with a comprehensive benefits package and pension plan. Work is onsite with the possibility of a hybrid schedule.

  • Write initial and ongoing research applications for TOH/OHRI, UOHI/OHIRC, and other institutions by way of harmonization agreements and Clinical Trials Ontario (CTO)
  • Assist investigators and study teams in preparing a response to application inquiries and preparing and submitting initial applications, renewals, and amendments by applicable deadlines
  • Ensure applications adhere to REB policies, procedures, guidelines and regulations
  • Maintain databases, spreadsheets, and REB files in various systems (e.g. IRIS, CTO Stream)
  • Identify common barriers and pain points in the REB application process to facilitate process improvement
  • Act as a subject matter on the REB process and communicate and liaise effectively with investigators and study teams
  • Provide support, education, and assistance to researchers for the life of a project in respect to ethics
  • Provide administrative assistance to the Research Support Office as required (coordination of internal grants, grant writing, budget support, etc.)
  • Post-secondary education preferably in a health or science-related discipline or a combination of related education and experience
  • Minimum of 5-7 years of experience in medical ethics or clinical research, preferable in a clinical academic environment
  • Familiarity with scientometrics and concepts of The San Francisco Declaration on Research Assessment (DORA) is an asset
  • Experience with research ethics and guidelines, applications and REB requirements
  • Working knowledge of clinical research standards, regulations, and laws governing human research ethics
  • Experience with database management and data entry
  • Excellent computer proficiency and aptitude (e.g. MS Office Suite, databases, web based programs, etc.)
  • Excellent organizational, prioritization, and time-management skills required to coordinate multiple
  • Ability to work under pressure with attention to detail in a team environment.
  • Ability to handle highly sensitive and confidential information.
  • Excellent interpersonal and communication skills and a demonstrated ability to exercise high level of tact and diplomacy in dealing with a wide variety of contacts.
  • Strong customer service orientation and ability to establish and maintain a positive working relationship.
  • Demonstrated analytical skills and the ability to exercise judgment within a highly regulated environment.
  • Proficiency in speaking and comprehending both English and French (Level B+) is an asset.

To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at 

IMPORTANT NOTICE: Support staff are employees of the University of Ottawa Medical Associates. The Ottawa Hospital is the paymaster of our employees. Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital. Please note, all employees must provide proof of COVID-19 vaccination prior to hire.

The University of Ottawa Medical Associates is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees. The University of Ottawa Medical Associates will, upon request, provide accommodations in accordance with the Accessibility for Ontarians with Disabilities Act.

Employment Type
Beginning of employment
July 2024
Job Location
501 Smyth Road, Ottawa, ON
Base Salary
$29.171-$34.862 Per hour
Date posted
June 27, 2024
Valid through
July 18, 2024
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