Skip to Content
image description

Moving Medicine Forward

Position title
Full-Time Administrative Assistant- Division of Hematology (General Campus)

Working in the Division of Hematology, the Administrative Assistant III assures proper office administration and supports teaching, research, clinical and administrative duties across the division. The Administrative Assistant will be responsible for some centralized support functions as well as provide coverage for assistants who are off work or working remotely. This position will be onsite at the General Campus in a non patient care area.


(This is not a complete list):

  • Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
  • Arranges clinical follow up for patients as directed by physicians.
  • Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers.
  • Arranges meetings, appointments, teleconferencing and videoconferencing.
  • Initiates purchase order, deposit and cheque requisition requests using the appropriate cost center(s).
  • Assist with formatting and preparation of presentation materials.
  • Assists with preparing grant applications:  may include performing basic literature searches, inserting references and generating bibliographies using Reference Manager, completing forms, contacting and obtaining information such as CVs from co-applicants, obtaining appropriate signatures, grant assembly and uploading of documents, photocopying, and arranging courier services.
  • Community College Diploma or equivalent;
  • Minimum of 3-5 years related experience;
  • Certificate in medical terminology preferred;
  • Good knowledge of MS Outlook, Word, Excel and PowerPoint;
  • Experience booking appointments, consultations, procedures and filing patient reports;
  • Meticulous attention to detail;
  • Excellent communication skills – able to clearly express self to patients and provide specific instructions;
  • Excellent interpersonal skills;
  • Proficiency in speaking and comprehending both English and French
  • Excellent organizational, prioritization, and time-management skills to coordinate
    multiple activities;
  • Good judgment; able to identify when to seek supervisor’s assistance or
  • Strong problem-solving abilities;
  • Able to navigate and populate electronic databases;
  • Ability to handle sensitive and confidential information;
  • Initiative, tact, dedication, diplomacy and positive attitude;
  • Highly dependable and thorough;
  • Ability to work well with minimal supervision.

To apply for this exciting opportunity, please forward your resume and cover
letter, quoting the corresponding position title, by email at
, by or by regular mail to Human Resources:
Department of Medicine, Box 206,
The Ottawa Hospital, 501 Smyth Road,
Ottawa, ON K1H 8L6.
We sincerely thank all applicants for their interest but only those under
consideration will be contacted.

IMPORTANT NOTICE: Support staff are employees of the hiring physician(s) or
Division. The Ottawa Hospital is the paymaster of our employees. Although our
employees have offices within the Ottawa Hospital, they are not employed by the
Ottawa Hospital.
The Department of Medicine is committed to the principle of equal opportunity in
its employment practices and to providing an environment free from
discrimination and harassment for all employees. The Department of Medicine
will, upon request, provide accommodations in accordance with the Accessibility
for Ontarians with Disabilities Act.

Beginning of employment
Job Location
501 Smyth Road, Ottawa, ON, Ontario, K1H 8L6, Canada
Working Hours
37.5 Hours per week
Base Salary
Date posted
January 4, 2020
Valid through
January 17, 2021
Close modal window

Position: Full-Time Administrative Assistant- Division of Hematology (General Campus)

Thank you for submitting your application. We will contact you shortly!

Back to top