Skip to Content
image description

Moving Medicine Forward

Position title
Full-Time Administrative Assistant- Division of Neurology (Civic Campus)
Description

Working in the Division of Neurology, the Administrative Assistant III works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the physicians’ clinical practices.  The incumbent is also required to provide administrative support for the physicians' teaching, research, and administrative duties.

Responsibilities

(This is not a complete list):

  • Maintains physicians’ daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, teleconferencing and videoconferencing.
  • Coordinates clinic activities: Schedules clinic appointments; notifies patients of their appointments and addresses patient inquiries;
  • Coordinates follow up appointments with patients after their clinical visits;
  • Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers.
  • Coordinates meetings and educational lectures, as required.
  • Compiles and submits expense claims (i.e. travel, honoraria, meeting expenses, legal case opinions, etc.)
  • Initiates purchase order, deposit and cheque requisition requests using the appropriate cost center(s).
  • Proofreads documents and composes routine correspondence;
  • Answers phones and responds to messages in timely manner; evaluates nature and urgency and either provides response or refers on.
  • Updates and maintains physicians’ curriculum vitae and documentation for professional advancement and annual reporting.
Qualifications
  • Community College Diploma or equivalent;
  • Minimum of 3-5 years related experience;
  • Certificate in medical terminology preferred;
  • Good knowledge of MS Outlook, Word, Excel and PowerPoint;
  • Experience booking appointments, consultations, procedures and filing patient reports;
  • Meticulous attention to detail;
  • Excellent communication skills – able to clearly express self to patients and provide specific instructions;
  • Excellent interpersonal skills;
  • Proficiency in speaking and comprehending both English and French
    is required;
  • Excellent organizational, prioritization, and time-management skills to coordinate
    multiple activities;
  • Good judgment; able to identify when to seek supervisor’s assistance or
    advice;
  • Strong problem-solving abilities;
  • Able to navigate and populate electronic databases;
  • Ability to handle sensitive and confidential information;
  • Initiative, tact, dedication, diplomacy and positive attitude;
  • Highly dependable and thorough;
  • Ability to work well with minimal supervision.
Contacts

To apply for this exciting opportunity, please forward your resume and cover
letter, quoting the corresponding position title, by email at

IMPORTANT NOTICE: Support staff are employees of the hiring physician(s) or
Division. The Ottawa Hospital is the paymaster of our employees. Although our
employees have offices within the Ottawa Hospital, they are not employed by the
Ottawa Hospital.
The Department of Medicine is committed to the principle of equal opportunity in
its employment practices and to providing an environment free from
discrimination and harassment for all employees. The Department of Medicine
will, upon request, provide accommodations in accordance with the Accessibility
for Ontarians with Disabilities Act.

 

The Department of Medicine promotes the principles of diversity and inclusion. We encourage applications from women, Aboriginal peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions.

Employment Type
Full-time
Beginning of employment
ASAP
Duration of employment
Full-Time
Industry
Healthcare
Job Location
1053 Carling Ave, Ottawa, ON
Working Hours
37.5 Hours per week
Base Salary
$23.114-$27.623
Valid through
October 30, 2021
Close modal window

Position: Full-Time Administrative Assistant- Division of Neurology (Civic Campus)

Thank you for submitting your application. We will contact you shortly!

Back to top