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Moving Medicine Forward

Position title
Part Time Administrative Assistant- Division of Respirology (General Campus)
Description

Working in the Division of Respirology, the Administrative Assistant III works under the direction of the attending physician(s) and assures proper office administration, assists with coordinating clinic schedules for the supervising physician(s) and providing support for the physicians’ clinical practices.

Responsibilities

(This is not a complete list):

  • Maintains physicians’ daily schedule and maintains their Outlook calendar. May include determining priorities and arranging meetings, appointments, teleconferencing and videoconferencing.
  • Coordinates clinic activities: Schedules clinic appointments; notifies patients of their appointments and addresses patient inquiries;
  • Coordinates follow up appointments with patients after their clinical visits;
  • Produces and completes standard requisitions and clinical forms, including legal documentation, medical reports and insurance papers
Qualifications
  • Community College Diploma or equivalent;
  • Minimum of 3-5 years related experience;
  • Certificate in medical terminology preferred;
  • Good knowledge of MS Outlook, Word, Excel and PowerPoint;
  • Experience booking appointments, consultations, procedures and filing patient reports;
  • Meticulous attention to detail;
  • Excellent communication skills – able to clearly express self to patients and provide specific instructions;
  • Excellent interpersonal skills;
  • Excellent organizational, prioritization, and time-management skills to coordinate multiple activities;
  • Good judgment; able to identify when to seek supervisor’s assistance or advice;
  • Strong problem-solving abilities;
  • Able to navigate and populate electronic databases;
  • Ability to handle sensitive and confidential information;
  • Initiative, tact, dedication, diplomacy and positive attitude;
  • Highly dependable and thorough;
  • Ability to work well with minimal supervision.
Contacts

To apply for this exciting opportunity, please forward your resume and cover letter, quoting the corresponding position title, by email at , by or by regular mail to Human Resources: Department of Medicine, Box 206, The Ottawa Hospital, 501 Smyth Road, Ottawa, ON K1H 8L6. We sincerely thank all applicants for their interest but only those under consideration will be contacted.

IMPORTANT NOTICE: Support staff are employees of the hiring physician(s) or Division. The Ottawa Hospital is the paymaster of our employees. Although our employees have offices within the Ottawa Hospital, they are not employed by the Ottawa Hospital.

The Department of Medicine is committed to upholding the values of equity, diversity, and inclusion in our living, learning, and work environments. We encourage qualified applicants from all groups with historical and/or current barriers to equity to apply. Upon request, accommodations due to a disability are available throughout the selection process.

Employment Type
Part-time
Beginning of employment
ASAP
Duration of employment
Permanent
Industry
Healthcare
Job Location
501 Smyth Road, Ottawa, ON, Ontario, K1H 8L6, Canada
Base Salary
$24.270-$29.005
Date posted
September 2, 2022
Valid through
September 10, 2022
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Position: Part Time Administrative Assistant- Division of Respirology (General Campus)

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